Program Coordinator, Senior
Salary: $39,173 - $47,700 Annually DOE
The College of Engineering seeks to fill the position of Program Coordinator, Sr., which supports the Assistant Dean for Graduate Education with high-level administrative skills, confidentiality, and commitment to the program’s success.
The mission of the UA College of Engineering is to improve the quality of life through excellence in education and research. To achieve this, we will serve all who have an interest in our success and be the vanguard in the creation and improvement of the nation.
The College of Engineering supports Inclusive Excellence, the UA’s diversity and inclusiveness strategic initiative designed to create an inclusive environment for all faculty, staff, and students. The successful candidate is expected to support the diversity and inclusiveness efforts of the College, and Academic Affairs Department.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
Duties & Responsibilities:
- Listservs – Generate and maintain listservs that are of importance to graduate education.
- Database – Manage a national database of Juniors and Seniors who are considering graduate school.
- Collect and Report Data on Students – Collect data and maintain statistics about students such as enrollments and percentages of international, women and underrepresented minorities. This data is often shared at Department Heads’ meetings, so it needs to be continuously updated. Universities exchange lists of juniors and seniors who are graduating and want to go to college. Thus, part of the duties of this position consists of generating UA CoE lists and getting permission from students to share data with a survey tool. The lists generated should include: name of student, email, department and major and GPA.
- Marketing Ideas and Materials – Research and acquire marketing information for the College directed at graduate education. Work with College marketing and IT teams to develop materials for print and web, and smartphone applications (graphic design, writing marketing copy for web and print, and programming are not expected duties).
- Web Pages – Work collaboratively with the College of Engineering Marcom team to design, create and maintain the graduate education web pages.
- Create a regularly scheduled research opportunities newsletter – Fellowships, scholarships, job announcements, professional development and other opportunities to be sent out to graduate students.
- Opportunities Search – The opportunities described in newsletters will be searched for via databases, networks, the internet, agencies, foundations and other search tools. Develop a re-occurring calendar for opportunities that are perennial.
- Prepare and disseminate memos announcing new and revised policies and various graduate student opportunities.
- Coordinate training grants administered by the Office of Graduate Education.
- Program development – Assist with design and coordination of new graduate programs. This duty may also include assistance with developing online graduate education programs.
- Assist in the management of scholarships in Scholarship Universe.
- Assist graduate students with scholarship selection and use of Scholarship Universe.
- Writing and editing text – Assist with writing/editing needed for proposals or publications related to graduate education.
- Travel Arrangements – Schedule/book travel arrangements for Assistant Dean and other faculty involved in graduate student recruitment activities in the US or internationally.
- Events Coordinator – Plan, organize, and lead events for graduate education.
- Additional duties may be assigned.
Knowledge, Skills & Abilities:
- Knowledge of listserve management;
- Knowledge of database management;
- Knowledge of office best practice including protocol;
- Ability to problem-solve and complete tasks independently and interdependently as appropriate;
- Ability to communicate effectively to ensure all parties involved in the communication have an accurate understanding of the topics for discussion, program needs, and desired outcomes.
Arizona Board of Regents Minimum Qualifications:
Bachelor’s degree in a field appropriate to the area of assignment AND four years of administrative/coordinative program experience; OR, Master’s degree in field appropriate to area of assignment AND three years of administrative/ coordinative program experience; OR, eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education.
Location/Region: Tucson, AZ